Privacy notice

The following information relates to data protection in the context of the DZHW website. You can find statements on data protection in the context of the DZHW's general activity here. Statements on data protection in the context of DZHW's online surveys are made available directly to invited persons.

Contact data of the responsible organisation

German Centre for Higher Education Research and Science Studies DZHW GmbH
Lange Laube 12
30159 Hannover
Germany
Tel.: +49 511 450670-0
Fax: +49 511 450670-960
Email:

Contact data of the data protection officer

Martin Fuchs
Lange Laube 12
30159 Hannover
Germany
Tel.: +49 511 450670-491
Fax: +49 511 450670-960
Email:

Purpose and legal basis for processing data

The DZHW website provides information for the public about the DZHW’s activities. Personal data (IP address) are processed for the purpose of operating the website. Logging users’ access to the website is in our legitimate interests within the meaning of Article 6 Section 1(f) of the General Data Protection Regulation (GDPR), because it is essential in order to ensure the availability and integrity of our website.

For ordering publications and registering for events and newsletters, the processing of additional personal data is based on Article 6 Section 1(b) of GDPR for the purpose of performing contracts entered into.

Logging

When you visit webpages of a DZHW website your internet browser transfers data to the web server. The following data are recorded during an active connection for the purpose of communication between your internet browser and the DZHW web server:

  • IP address
  • Date and time of the inquiry
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the inquiry (actual page)
  • Amount of data transferred and access status (file transferred, file not found etc.)
  • Website where the inquiry originates
  • Browser type/version/language
  • System software and its user interface
  • Language and version of browser software

We process these data to fulfil the technological requirements for displaying the DZHW’s websites and to guarantee their stability and security. These data (logs) are stored for 3 days. These data, including excerpts, are not compared with other data sets or passed on to third parties.

Recipients of personal data

DZHW web servers are operated by HIS Hochschul-Informations-System eG and Variomedia AG under a data processing agreement. Personal data collected while using the DZHW website are therefore processed by HIS eG or Variomedia AG:

HIS Hochschul-Informations-System eG
Goseriede 9
30159 Hannover
Tel.: 0511-1220-0
Fax: 0511-1220-250
Email:

Variomedia AG
August-Bebel-Straße 68
14482 Potsdam
Tel.: 0331-23789-0
Fax.: 0331-23789-59
Email:

Web analysis by Matomo (formerly PIWIK)

On some DZHW websites, the open source software tool Matomo (formerly PIWIK) is used to analyse the surfing behaviour of visitors to the website. If individual pages of the DZHW website are visited, the following data are stored:

  • 2 bytes of the IP addresses of the user's system
  • The website visited
  • The website from which users access the DZHW website (referrer)
  • The subpages called up from the web page visited
  • Length of visit
  • Frequency of visits to the website

The software for the above runs only on DZHW servers. Users’ personal data are stored there only. The data are not passed on to third parties. The software setting ensures that IP addresses are not stored in complete form; 2 bytes of the IP address are masked (example: 192.168.xxx.xxx). This makes it impossible to assign the abbreviated IP address to the server that called up the website.

Processing users' personal data enables the DZHW to statistically record the use of individual website components and to continuously improve the user-friendliness of the DZHW's website. Anonymising users' IP addresses ensures that the users‘ interest in the protection of their personal data is sufficiently provided for. The legal basis for processing users‘ personal data is Article 6 Section 1(f) of GDPR.

These data are deleted when they are no longer needed for the purposes listed above. In the present case this happens after 90 days. Click on the following link to find more information on the privacy settings of Matomo software: https://matomo.org/docs/privacy/.

Contact forms

Contact forms are available on some DZHW web pages that can be used for making contact electronically. If you use these forms, the data entered in the input mask are transferred to the DZHW and saved. At the time when the information is sent, the following data are also stored:

  • The user's IP address
  • Date and time

To process the data, when you send your message you also give your consent in accordance with Article 6 Section 1(a) of GDPR and you are referred to this data protection declaration. Alternatively you can make contact via the email addresses provided. The data are not passed on to third parties. The data are only used to answer your message. Data that are no longer required once your message has been answered are deleted. In addition you are referred to your rights when visiting the DZHW website as listed in the following.

Newsletter

To register to receive the newsletter, you need an active email address. By passing on your email address to us and clicking on the confirmation links sent to you (double opt-in) you consent to receive the relevant newsletter. You can withdraw your consent at any time (Article 6 Section 1(a) of GDPR). Your data are used for no other purpose apart from sending the newsletter and are not passed on to third parties. The data will be deleted as soon as they are no longer required for this purpose. Your consent and withdrawal of consent are stored for the purpose of proof until your data are deleted or anonymised.

Press releases

The DZHW processes publicly available email addresses – independently of registration - of media representatives who are active in the field of higher education research and science studies for the purpose of sending press releases in order to inform the public about the DZHW’s scientific research activities and their usefulness for society and policy. The legal basis for this is Article 6 Section 1(f) of GDPR. Of course you have the right to remove your data from the mailing list at any time.

Ordering DZHW publications

The following data are collected in order to complete an online order:

  • Name and first name
  • Address
  • Email address

The legal basis for this procedure is Article 6 Section 1(b) of GDPR. No payment data are collected because contract settlement is completed by post. Once the order is completed, your data are deleted except where this is contrary to statutory legal provisions.

Registering for events

The data collected on registering for events are required in order to execute the contract entered into. The legal basis for processing these personal data is Article 6 Section 1(b) of GDPR. These data are deleted either after the event ends or after settlement of due payment, except where this is contrary to statutory legal provisions. If the data are used for other purposes, this only takes place with your prior express consent (Article 6 Section 1(a) of GDPR).

Wikis

The DZHW's website contains several wikis. When you create or edit a contribution on these platforms, including on user or discussion pages, you create a permanent public record of each individual content element that you add, remove or alter. Your contribution or its deletion and your username are shown on the page. To take part in wikis, you must register and give your consent as relevant in accordance with Article 6 Section 1(a) of GDPR.

Twitter and GitHub

Twitter and GitHub are only linked to the DZHW website, so your personal data are not automatically passed on to these platforms.

Zofar

Zofar is a software for online surveys developed by the DZHW itself. When you take part in an online survey programmed using Zofar, the following information is recorded in addition to your answers:

  • Date and time of the inquiry
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the inquiry (actual page)
  • Amount of data transferred and access status (file transferred, file not found etc.)
  • Website where the inquiry originates
  • Browser type/version/language
  • System software and its user interface
  • Language and version of browser software

These data are processed to fulfil the technological requirements for displaying the survey websites and to guarantee stability and security of the Zofar system. The data are either deleted when the survey is complete or, with your express consent (Article 6 Section 1(a) of GDPR), used together with your answers in full or in part for scientific research. You will be informed about this type of data use at the start of the survey.

OpenStreetMap

The DZHW website uses the open-source mapping tool OpenStreetMap via an API. This tool is provided by the OpenStreetMap Foundation. To use OpenStreetMap functions, it is necessary to store your IP address. This information is usually passed to an OpenStreetMap server and stored there. The DZHW has no influence over this data transfer. The use of OpenStreetMap is in the interests of the attractive presentation of the DZHW website and to make it easy to find the locations denoted on the DZHW website. This constitutes a legitimate interest within the meaning of Article 6 Section 1(f) of GDPR. You can find out more about how user data are handled on OpenStreetMap's privacy notice on their website and here.

Data storage

In cases where archiving is not compulsory, personal data are only stored for the length of time required to comply with statutory regulations. Once their purpose has been fulfilled, data collected for purposes of scientific research are anonymised so that they can be made available to the scientific community.

Rights of users of the DZHW website

In accordance with the General Data Protection Regulations (DGPR) you have the following rights in relation to processing of your personal data by the DZHW:

  • • If your personal data are processed, you have the right to be informed of which of your personal data are stored (Article 15 of GDPR).
  • • If incorrect personal data are processed, you have the right to rectification (Article 16 GDPR).
  • • If statutory provisions permit, you have the right to demand the erasure or restriction of processing or to object to processing (Articles 17, 18 and 21 of GDPR).
  • • If you have consented to data processing or if a data processing contract exists and the data processing takes place using automated procedures, you have the right to data portability under certain circumstances (Article 20 of GDPR).
  • • If you agree to the processing of your personal data by the DZHW through a declaration of consent, you can withdraw your consent for the future at any time. The legality of the data processing that takes place based on your consent before you withdraw it is not impaired by your withdrawal of consent.

If you make use of the rights listed above, the DZHW reserves the right to check whether the required statutory conditions exist.

Furthermore you have the right to appeal to the Federal Commissioner for Data Protection and Freedom of Information using the following contact data:

Address: Husarenstr. 30 - 53117 Bonn
Telephone: +49 228-997799-0
Telefax: +49 228-997799-5550
Email:
Internet: https://www.bfdi.bund.de

Electronic mail (email)

It is possible that information that you send unencrypted to the DZHW by electronic mail (email) may be read by third parties during transmission. Generally, your identity cannot be checked, and it is impossible to determine who is behind an email address. Legally secure communication via normal email is therefore not guaranteed. The DZHW sets filters to prevent unwanted advertising (SPAM filter) that may occasionally wrongly identify normal emails as unwanted advertising and delete them. Emails that contain harmful programmes (viruses) are always deleted automatically

If you contact us via email, your data are stored so that they can be used to process and answer your inquiry. These data are not passed on to third parties without your consent.

If you want to send us a message worthy of protection, we recommend sending the message via the conventional postal service to the DZHW. Currently we cannot receive encrypted messages.

Photos

Photos are sometimes taken during DZHW events in which you may be recognisable. You can object to the photo or its publication at any time. Please use the above-mentioned contacts for your objection. The DZHW reserves the right to check whether the relevant legal conditions for your objection exist.

Alternations to our privacy notice

The DZHW reserves the right to alter this privacy notice from time to time to ensure that it always complies with current statutory requirements, or to implement alterations to the services offered in the privacy notice, e.g. when introducing new services. The new privacy notice is then applicable on your next visit to the website.